RESOURCES FOR RACE DIRECTORS

Road Race Management posts job openings in the race directing community as a public service for free. To make a posting, please send details about the position including experience required, salary information, job description and the opening and closing dates for applications. You may submit this information by email to pstewart@rrm.com or by mail to Road Race Management Job Openings, Road Race Management, Inc., 4904 Glen Cove Pkwy., Bethesda, MD 20816.

Executive Director
Company: RunVermont
Posted July 17, 2008
 
ARE YOU A FORWARD THINKER AND A STRATEGIC PLANNER?

We’re looking for an energetic leader to take our non-profit organization in Burlington, Vermont to the next level. This individual will have demonstrated organizational ability to successfully plan, coordinate and manage events and programs, including the Key Bank Vermont City Marathon, the city’s largest annual event attracting 8000 participants, 1700 volunteers, and 20,000 spectators. You will be responsible for overseeing office operations, managing event directors and other personnel. Responsible for seeking, securing, reviewing and managing sponsorship contracts totaling more than $200,000 annually. If you have these skills, excel at communication and are committed to the promotion that celebrates the athletic spirit this could be a perfect match.

The successful candidate will also have five years of experience in sport or event management, experience in negotiating strategic sponsorship and/or marketing partnerships. Experience working with a Board of Directors is integral to the role. Must be personable, diplomatic and have a desire to work closely with the community.

For additional details, please review the complete Job Description
and Press Release. 

To apply for this position, please email a cover letter and resume to
Cindy Delaney, RunVermont Board Chair, boardchair@runvermont.org by
September 1, 2008. No phone calls, please. You will receive
notification that your materials were received. Interviews will begin in
mid-September. The anticipated start date for this position is January
1, 2009. 

Director of Operations and Development
Company: Kinane Events, Inc.
Posted June 18, 2008

Kinane Events is one of Southern California’s premier event management and marketing companies. It is a leader in the field of executing large-scale events including, marathons, half marathons, 5Ks, 10Ks and other community events.

Kinane Events is located in the Village of Carlsbad and manages events in San Diego, Orange and Los Angeles counties.

Our ideal candidate would have a minimum of 2-3 years in event management and marketing, including interfacing with sponsors, community leaders, vendors and volunteers.

Kinane Events is looking for someone who can manage existing events and play a key role in the development of new events and new sponsor relationships.

This position would report directly to the President.

• Direct and manage all aspects of race production for annual events.
• Secure all necessary permits with municipalities and event venues.
• Recruit and manage vendors and event day contractors.
• Create and execute event production schedules.
• Financial management – budgeting and invoicing.
• Coordinate event-planning meetings with key internal groups.
• Assist in Sponsorship solicitation and marketing. Assist in the creation and management of the annual marketing plan. Focus on direct, online, and grassroots marketing strategies.
• Identify and cultivate new business opportunities.

• 2-3 years (or more) of applicable experience. Experience in the sports or entertainment industry a plus.
• Extremely organized and efficient with the ability to multi-task while working under tight deadlines.
• Highly effective communication, negotiation and interpersonal skills.
• Strong attention to detail.
• Effective written and verbal communication.
• Ability to work well in a small office environment.
• Ability to develop and manage budgets.
• Willingness to travel and work various weekends.
• Proficient in Word, Excel, PowerPoint and Daylite.
• Ability to lift 30 lbs.
• Candidate must have a strong sense of ownership, responsibility and accountability.

Full time, salary dependant upon experience.

Please email your resume and salary requirements to Kathy@kinaneeventes.com

Paid Internship
Company: Kinane Events, Inc 
Posted June 18, 2008

Kinane Events is one of Southern California’s premier event management and marketing companies. It is a leader in the field of executing large-scale events including, marathons, half marathons, 5Ks, 10Ks and other community events.

Kinane Events is located in the Village of Carlsbad and manages events in San Diego, Orange and Los Angeles counties.

Our ideal candidate would have a minimum of 2-3 years in event management and marketing including interfacing with sponsors, community leaders, vendors and volunteers.

Kinane Events is looking for someone who is extremely organized and efficient with the ability to multi- task to provide support to our event team.

• Customer Service, both email and phone
• Work with webmaster to keep content current
• Provide fulfillment support for t-shirts, medals etc.
• Provide Administrative support for event team
• Support Marketing team with sponsor fulfillment duties
• Assist with Coordination of distribution of all marketing materials.
• Handle coordination of elite athletes
• Keep all calendar listing current
• Assist in creating Powerpoint presentations.
• Candidate will be expected to work 5 - 10 weekends/year
• Candidate must be proficient in all Microsoft office programs
• Assist as need with organization all event and office materials.
• Provide support for all public relations efforts of the company

• Bachelors in Sports Marketing or equivalent experience
• Exceptional organizational skills and customer service skills
• Willingness to work as a team in a small office environment

• This is an hourly position. Salary range $10 - $15/hr.
• Position is flexible regarding hours.

Director of Operations and Development
Company: Pacific Sports LLC 
Posted June 4, 2008

Pacific Sports LLC is a premier sports consultation firm, dedicated to the management of top-notch multi-sport events all around the nation including triathlons, marathons, and other running events. The appropriate individual has a minimum of 2-3 years in event management and experienced with the management of client, sponsor, and permitting agencies. Pacific Sports is looking for someone who can immediately spearhead the management and development of event operations plans while also identifying new business and working closely with major sponsors. This is a full-time position reporting to the president. Key Responsibilities

* Direct and manage all aspects of race production for annual events
o Secure all necessary permits with municipalities and event venues
o Recruit and manage contractors, crew, and volunteers for all events
o Create and execute event production schedules
o Financial management – budgeting and invoicing
o Contract drafting and negotiation
o Coordinate event planning meetings with key internal groups 
* Oversee sponsorship activation and assist in sponsorship acquisition
* Assist in the creation and management of the annual marketing plan. Focus on direct, online, and grassroots marketing strategies
* Identify and cultivate new business opportunities 

Additional requirements include:

* 2-3 years (or more) of applicable experience. Experience in the sports or entertainment industry a plus.
* Extremely organized and efficient with the ability to multi-task while working under tight deadlines
* Highly effective communication, negotiation and interpersonal skills
* Strong attention to detail
* Effective written and verbal communication
* Ability to work well in a small office environment
* Ability to develop and manage budgets
* Willingness to travel and work various weekends
* Proficient in Word, Excel and PowerPoint
* Ability to lift 30 lbs 

Benefits:

* Salaried FT Exempt position with a comprehensive medical/dental. 

Apply: If interested and qualified, please e-mail your resume and salary requirements to jack@pacificsportsllc.com or fax to 714-978-1505. 

Product Design & Development
Senior Designer
Company: Saucony
Posted May 29, 2008

The Senior Designer is responsible for developing a line of footwear consistent with the image of the brand. The designer must have a high sense of the athletic and athletic lifestyle market trends, with a focus on the running market. The designer must be able to trend right and modern athletic/ lifestyle product and also the ability to bring modern innovative design to the technical market.

RESPONSIBILITIES:

• Work closely with the VP of Footwear and the Product Manager to develop clear product strategies for the athletic fashion offering. • The Senior Designer is accountable for the rendering of new design concepts and approaches that support and strengthen the product development strategy. He or she is accountable for ensuring that products are designed that met customer expectations and enhance brand’s awareness • Responsible for leading the creative execution of new athletic fashion product design. Ensures that design is commercially feasible and built within established cost parameters. • Participates in field research with product development to identify industry trends, competitive direction, customer expectations and current consumer perceptions. Integrates all research into thought process and design • Participates in Product Line meetings, conducts product presentations during account and sales meetings • Observes/shops market (internationally/nationally) extensively to follow market trends. Stays abreast of competition • Works with engineering and sourcing to drive development of new and innovative designs and build material stories.

REQUIREMENTS:

This individual demonstrates an interpersonal and creative energy level which fosters excellence and outstanding product design. The Senior Designer is also capable of thinking outside the box and has demonstrated the ability to determine new and innovative concepts that support the division image and strengthen the presence of the brand.

Must have a Bachelor’s degree or equivalent in design or illustration with 8+ years of experience as a designer. Must possess a strong sense of the marketplace and an understanding of the brand. Must have a strong fashion and color sensibility. This individual will also have a product development background, including knowledge of fabric, construction, components, etc. as well as previous success in line-building. Exposure to a Sourcing operation is required. Frequent travel to Asia is required. Must be willing to travel up to 30% of the time. The Senior Designer must also possess excellent communication, interpersonal and presentation skills. Must be proficient in Illustrator and Photoshop and any other relevant design software packages. 

Please send resumes to: staffing@striderite.com

Job Openings with the New York Road Runners
Posted as of July 17, 2008

New York Road Runners Foundation is seeking a motivated, organized and creative individual to coordinate the communications aspects of our fast-paced youth service office. This part-time Communications Coordinator will work approximately 20-25 hours per week. Responsibilities include the coordination and planning of various creative and communications projects including, but not limited to the following:

• Programmatic newsletters, both print and e-versions;
• Website updates and changes;
• Logo usage on various print, programmatic and promotional materials;
• New communications initiatives including the preparation of promotional materials presentations, etc.;
• Communications and media tracking systems; including press releases for events and/or programs.

Other tasks include:

• Overseeing the communications budget;
• Working collaboratively with staff from all departments;
• Oversight of staff and consultants working on intra-departmental projects;
• Writing and/or editing copy as needed.

Required Qualifications:

• Undergraduate degree and at least two years of relevant communications experience;
• Well organized and efficient, with proven ability to prioritize, multi-task and meet deadlines;
• Excellent oral and written communication skills, consistently deployed in a constituent-friendly manner;
• Team focus and the ability to relate to and work with diverse populations as well as the ability to work independently;
• Strong attention to detail;
• Experience in Photoshop, Quark and other creative software;
• Experience in Photoshop, Quark and other creative software;
• Heart, humor and a commitment to our youth services mission;
• Experience as a runner at any level, including recreational, is preferred.

Compensation is $18-$20 per hour, based on experience, with significant opportunity for growth.

For more information about NYRR Foundation, visit our website at www.nyrrfoundation.org.

To apply, email your cover letter and resume to foundationjobs@nyrr.org with Program Coordinator in the subject line.

NYRR volunteer and part-time needs are expansive, requiring a minimum of 200+ volunteers and 12+ part timers at weekly events and over 10,000 volunteers and 100+ part timers for the ING New York City Marathon. This position will report to the Senior Manager, Volunteer Services and Community Outreach and will be responsible for managing and overseeing the volunteer and part time employee deployment at weekly events. The Manager will work with the Senior Manger to recruit, educate and manage all volunteers and part timers that are needed to support NYRR events. Additionally, this position will support the Events Management and Logistics Department on a weekly basis, ensuring all NYRR road race events are fully staffed to comply with the needs of the New York City Department of Recreation and other city agencies.

Major responsibilities include:

• Oversee all part-time personnel that are employed to support the Event Management and Logistics Team and Warehouse Personnel Team at weekly events. This will include: preparing budgeting; establish proper on site check-in/check-out procedures; submission of part-time payroll for timely processing
• Work with Creative Services Department to develop web based communication strategies and other avenues to highlight NYRR volunteer needs and easy methods to sign-up
• Review important sector research; register for related employee volunteerism conferences; keep abreast on all developments related to nonprofit volunteer networking on regional and national basis
• Work with the Senior Manager to develop viable incentives that can be incorporated into NYRR volunteer and part-time personnel programs
• Coordinate volunteerism efforts with the New York Road Runners Foundation, especially as it relates to the New York City school system
• Work closely with HR and Legal to ensure proper screening methods are in place prior to acceptance of volunteers and/or part time help
• Monitor event quality and service, develop and oversee staff to ensure they are meeting/exceeding customer expectations
• Daily correspondence with volunteers.
• Responsible for scheduling planning meetings with all internal and external personnel prior to event
• Submit weekly status reports on all projects to Director.

Required Qualifications: 

• College degree required, sports business background preferred
• Minimum 4+ years experience in management position working in nonprofit volunteerism sector
• Ability to create effective staffing plan to cover needs for each event
• Represent NYRR at various volunteer related functions. Public speaking skills a plus
• Ability to prepare budgets and provide detailed analysis per event. Financial background preferred
• Must have strong leadership and communicative skills; ability to work and manage diverse groups a must
• Ability to effectively manage multiple projects and work under tight deadlines
• Willingness to work long hours and various weekends
• Computer skills required; including but not limited to: Excel; Power Point; Microsoft Project; Word; Visio

Apply

Position reports to Director, Marketing Partnerships

Position resides in the Business Development and Marketing Strategy Department and is an integral member of the Relationship Management Team

This position will serve as a liaison between NYRR sponsorship clients and NYRR’s internal production teams; Communications and Brand Management, Event Production and Development and Registration and Event Scoring to produce cutting edge, strategic, well executed Programming for NYRR.

This is a highly visible, collaborative position which requires multi-tasking, juggling of priorities and team work. Key responsibilities are built upon the intersection of client strategy, NYRR brand strategy and top notch client service in a high paced, ever changing environment.

Responsibilities include:

• Serve as a relationship manager for ING NYC Marathon and NYRR Road Race Events.  The position will manage and fulfill the contractual benefits provided by NYRR to the partner as well as additional needs and requests from the partner. Moreover the position will oversee the pre-event marketing and the development plan while simultaneously responsible for the on site execution of the partner elements and programs.
• The successful candidate should exhibit an understanding of the client’s marketing objectives and how NYRR can satisfy those needs through the existing contract and possibly with other NYRR assets.  Focus should be on sponsor activation for the benefit of NYRR, other NYRR sponsors and for the client’s experience/sponsorship with NYRR
• Responsible for managing the professional development of at least one employee including the day to day workload and project management of those employees.
• The candidate needs to be comfortable with and knowledgeable about NYRR’s P & L process; what’s a NYRR expense versus a sponsor expense, how to work effectively with the Finance department to finalize the P & L’s for assigned accounts/events.  In addition exhibit a solutions based management approach for direct reports as well as the department.  Act as a role model within the group, providing leadership especially when upper management is not available.
• Exhibit the ability to work well with other departments in an effort to move projects forward, especially when the projects are stalled.  For example come up with alternative ways of handling a situation, recommend different approaches, and meet one on one with colleagues that may not work well with the team.
• The position requires a customer driven attitude while simultaneously understanding NYRR’s objectives, excellent communication and organization skills. Project Management and Sponsorship management experience required.

Job Requirements: 

• At least five years of experience in sponsorship or client service management.  
• Marketing, Event experience preferred.
• Budgeting experience preferred
• Multiple languages a plus
• Problem solver
• Ability to work under pressure
• Excellent decision making skills

Apply

The New York Road Runners has an immediate opening in our Facilities Department for a Maintenance Associate. This is a full time position that reports to the Facilities Supervisor.

Candidates must have two - four years of facilities experience. Good organizational and communication skills, basic knowledge of Microsoft word and Excel. Ideal candidate will have experience with plumbing, electrical systems, familiarity with light carpentry, locks, cleaning, and painting. Driver’s license a must. Fluency in Spanish a plus.

Responsibilities include but not limited to:

Handle minor repairs as needed at NYRR’s 3 locations.
Deliver/Drop off mail between 2 locations
Set up and break down registration area
Assist contractors as needed (provide supplies, directions, etc.)
Assist with office relocations/renovations (set up and break down furniture)
Prepare mail, post mail and mail distribution
Prepare for sanitation days
Assist with building needs and staff needs
General cleaning as needed
Driving NYRR van as needed

This is a full time position. Salary is in the mid 20’s.

Apply

The Business Technology Analyst/Project Manager is responsible for managing application development and overall product lifecycle of applications supporting the systems of the organization. This position reports to the Director, IT.

Responsibilities include but are not limited to:

• Assists in the design and development of test and simulation procedures in conformance with functional specifications and design requirements.
• Conducts and manages meetings with team resources to set and communicate performance expectations, to report results against plan, to identify issues, and plan corrective actions when required to ensure achievements of results.
• Plan and moderate meetings with departments to establish project priorities and plan future application releases.
• Assigns tasks and projects appropriate to technical skills of resources on systems development team.
• Oversee the definition and documentation of all system requirements associated with new application projects.
• Review technical reports and instructional manuals produced as documentation of the various projects for accuracy.
• Provide leadership in continuous process improvement within systems development areas of application design, development, and implementation.
• Design, develop and modify application systems.
• Participate in special projects required by the IT Director.

Position Requirements:

• Strong programming and software design skills in Microsoft .Net with concentration on C# with 7+ years of application development experience
• Strong database programming and administration knowledge with expertise in Microsoft SQL Server 2005, SSIS and SSRS
• 3 + years of experience project leading application development teams
• Knowledge of best practices to guide systems development team on issues related to the design, development, and deployment of mission-critical information and software systems
• Excellent analytical, communication and organizational skills
• Ability to prioritize and multitask
• Must be conscientious and detail oriented

Apply

The overall objectives of this department will be the efficient management of all levels of planning, managing and execution of NYRR events, while working with the Business Development & Marketing Strategies Department developing models that result in event services contributing to the overall profitability of the organization.
This position will report to the Manager, Event Management and Logistics, and will be responsible for assisting with the overall planning and execution of key NYRR events, ensuring a first-class presentation with concentration on customer satisfaction while making sure all sponsor obligations are fulfilled. 

Major responsibilities include:

• Manage assigned events and projects; delivering quality results in a timely manner
• Assist the scheduling and coordinating of event planning meetings with key internal groups
• Research assignments related to current and prospective events and provide report on the research
• Manage, edit and track event timelines, logistics and other support documents for assigned events
• Assist Manager with the development of track and field programs, working with the Professional Athlete department to ensure competitive programming is initiated 
• Process invoices, checking budgets and highlighting variances to management
• Update event P&L documents
• Work closely with Production Team to structure event day delivery schedules and execution plans
• Finalize delivery schedules with outside vendors for events
• Assist with the compilation of all weekly critiques
• Create and manage various tracking and scheduling documents for events
• Assist with coordination and management of all inventory held at NYRR warehouse with Warehouse Manager as it relates to weekly events to ensure trucks are packed
• Assist Manager in developing plans to upgrade look and presentation of standard onsite elements (e.g. water stations), working closely with Creative Services and Event Logistic departments to ensure full execution
• Support Marketing department with weekly event and Marathon sponsor contract execution by managing and/or preparing event scripts, deliverable tracking charts, and event recap reports. 
• Submit weekly status reports on all projects to upper management
• Regular correspondence with Marketing team updating Marketing managers on upcoming deadlines

Required Qualifications:

• Entry level position.  Preferably 1 year of event experience, preferably in the sports and/or entertainment industries
• Willingness to travel and work various weekends
• Must have strong communicative skills, both verbal and written
• Strong attention to details; ability to effectively manage multiple projects and work under tight deadlines
• Proficient in Microsoft Business Applications; Excel; PowerPoint; Word

Apply

NYRR has an immediate opening for a Web Content Director in our Communications & Brand Management Department to manage our multiple websites covering long distance running both locally and globally. This is a full time position.

This position will report to the VP of Communications & Brand Management. Responsibilities will include but not limited to information and content across all sites. This includes the local scene, the marathon, professional running, and our Foundation that supports running programs to 50,000 children a week.

You will work closely with the communications team as well as the IT team and will play an important role in continued improvements to the sites.

The successful candidate should have strong writing and editing skills, be a team player, and have a record of developing and managing web content. Knowledge of HTML is essential. Knowledge of long distance running will be helpful. Some weekend work is necessary. Congenial working environment, competitive salary and benefits.

Apply

NYRR volunteer and part-time needs are expansive, requiring a minimum of 200+ volunteers and 12+ part timers at weekly events and over 10,000 volunteers and 100+ part timers for the ING New York City Marathon. This position will report to the Director, Special Events, and will be responsible for managing and overseeing the department consisting of Manager, Volunteer Services and Coordinator, Volunteer Services. The Senior Manager will be responsible for recruitment, education and management of all volunteers and part timers that are needed to support NYRR events. In addition, the Senior Manager will work closely with the surrounding communities within the New York City area and other locales to foster strong relationships with various community councils and boards. Building corporate recruitment programs are a priority for this position with the focus on year-long volunteer programming efforts. Additionally, this position will support the Events Management and Logistics Department on a weekly basis, ensuring all NYRR road race events are fully staffed to comply with the needs of the New York City Department of Recreation and other city agencies. The ultimate goal is to create recruitment programs that result in education and retention of a strong and dependable volunteer and part time personnel base. 

Major responsibilities include:

• Work closely with IT Department to develop, enhance and maintain a volunteer recruitment and tracking system and on site part time personnel payroll system
• Develop training programs and schedule sessions with key volunteer captains to ensure all personnel are familiar with NYRR event needs, including medical emergency and event day communication plans
• Oversee all part-time personnel that are employed to support the Event Management and Logistics Team and Warehouse Personnel Team at weekly events.  This will include: preparing budgeting; establish proper on site check-in/check-out procedures; submission of part-time payroll for timely processing
• Work closely with the Business Development Department to explore the corporate community for potential volunteer partnerships
• Work with Creative Services Department to develop web based communication strategies and other avenues to highlight NYRR volunteer needs and easy methods to sign-up
• Review important sector research; register for related employee volunteerism conferences; keep abreast on all developments related to nonprofit volunteer networking on regional and national basis
• Develop viable incentives that can be incorporated into NYRR volunteer and part-time personnel programs
• Coordinate volunteerism efforts with the New York Road Runners Foundation, especially as it relates to the New York City school system
• Work closely with HR and Legal to ensure proper screening methods are in place prior to acceptance of volunteers and/or part time help
• Budget preparation and management
• Monitor event quality and service, develop and oversee staff to ensure they are meeting/exceeding customer expectations
• Daily correspondence with Marketing team updating Marketing managers on upcoming deadlines
• Responsible for scheduling planning meetings with all internal and external personnel prior to event
• Set goals for department and departmental personnel; supervision of department personnel including quarterly performance reviews
• Submit weekly status reports on all projects to VP

 Required Qualifications:

• College degree required, sports business background preferred

• Minimum 4+ years experience in management position working in nonprofit volunteerism sector
• Ability to create effective staffing plan to cover needs for each event
• Represent NYRR at various volunteer related functions.  Public speaking skills a plus
• Ability to prepare budgets and provide detailed analysis per event.  Financial background preferred
• Must have strong leadership and communicative skills; ability to work and manage diverse groups a must
• Ability to effectively manage multiple projects and work under tight deadlines
• Willingness to work long hours and various weekends
• Computer skills required; including but not limited to:  Excel; Power Point; Microsoft Project; Word; Visio